Privacy Policy

Effective Date: 01/01/2026

This Privacy Policy describes how JoinToServe collects, uses, and protects information when nonprofit organizations and their teams use our platform. (Sample placeholder text — to be reviewed and finalized.)

1. Your Relationship with JoinToServe

JoinToServe provides a platform for nonprofit organizations to manage shift scheduling, attendance, and payroll reporting for their teams. The data collected through our platform is determined and controlled by the nonprofit organizations that use it, and we process this data on their behalf.

2. Information We Collect on Behalf of Organizations

Organizations using our platform may collect and store the following types of personal information:

Full name and contact information
Email address and phone number
Shift schedules and attendance records
Payroll and time card data
IP address, browser type, and usage logs (collected automatically)

3. How We Use the Information

We do not use personal data for our own purposes. Data is only processed to:

Provide the services requested by the organizations using our platform
Maintain the security and integrity of the platform
Assist organizations with technical support
Comply with legal obligations

4. Security of Data

We implement industry-standard security measures to protect data, including:

HTTPS (SSL/TLS) encryption for all data in transit
Role-based access controls

However, no method of transmission or storage is completely secure. We cannot guarantee absolute security, but we continuously improve our measures.

5. Data Sharing

We do not share or sell personal data. Information is only disclosed:

To the organization that collected the data
To authorized platform administrators (as needed for support/security)
As required by law (e.g., court order or subpoena)

6. Data Retention

We retain data only as long as requested by the organization or as required by law. After that, it is securely deleted from our systems.

7. User Rights

If you have submitted data via JoinToServe and wish to access, modify, or delete your information, please contact the organization that collected your data. We will assist them in fulfilling your request.

8. Cookies and Tracking

We use cookies and similar technologies to provide platform functionality and analytics. You may disable cookies in your browser, but some features may not work correctly.

9. Children's Privacy

Our services are not intended for children under 13. We do not knowingly collect data from anyone under 13 years of age.

10. Breach Notification

In the event of a data breach, we will notify the affected organization without undue delay and provide necessary information to help them meet their legal obligations, including notifying their end users where applicable.

11. Changes to this Policy

We may update this Privacy Policy from time to time. It is the responsibility of our organizations and platform users to review this policy periodically for any changes. Continued use of the platform after any modifications constitutes acceptance of those changes.

12. Contact Us

For any questions about this policy, contact support@jointoserve.com.